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🏛 Multi-Entity & Consolidation

If you run more than one business under a parent company, equosBooks can keep each set of books separate and still report the whole group as one. This page will guide you through the entity types, mapping subsidiary accounts to the parent, and the group reports that result.

Holding and subsidiary entities​

When you set up a business, you choose its entity type. Two of those types build a group:

  • A Holding company sits at the top and consolidates the others.
  • A Subsidiary is a business owned by a holding company, kept as its own complete set of books.

Each entity keeps its own chart of accounts, contacts, and transactions, so day-to-day bookkeeping for a subsidiary is exactly the same as for a standalone business. The group structure only comes into play when you consolidate.

Mapping subsidiary accounts​

Open Settings, then "Consolidation", to build the group. equosBooks calls this the Consolidation Mappings screen — you map the general-ledger accounts of each subsidiary to the matching account on the holding company, so like is added to like.

  • Choose the "Holding" company, then the "Subsidiary" you are mapping.
  • For each subsidiary account, pick the holding-company account it rolls up into.
  • You can auto-map accounts that already share a code, then adjust the rest by hand.

This ensures that when the group is rolled up, each subsidiary's cash, sales, or expenses land in the right line on the parent's statements rather than scattering across mismatched accounts. Each subsidiary is recorded against the holding company with its ownership percentage.

Group reports​

Once the mappings are in place, three consolidated reports become meaningful in the Reports hub, under "Group / Consolidated":

  • Group P&L — profit and loss across every entity in the group.
  • Group Balance Sheet — assets, liabilities, and equity for the whole group.
  • Group Cash Flow — cash in and out across the group.

Each rolls the subsidiaries up into the holding company using the mappings you set, giving you a single picture of the group alongside the individual books you still keep for each business.